A Joint Powers Authority Established in 1980

May 22nd, 2025
Board of Directors Meeting Minutes

PRESIDENT	VICE-PRESIDENT	SECRETARY	
Nichole Williamson	     Henie Ring	           Van Maddox	

Location:	Indian Creek Lodge
River Rock Room
59741 Hwy 299 West
Douglas City, CA 96024
		
Date:		Thursday, May 22nd, 2025
Time:		9:00 AM – 4:00 PM

ORDER OF BUSINESS
As to each agenda item, the Board may take action, give direction and/or receive informational reports.

1.	Call to Order:  9:01 a.m. on Thursday, May 22nd, 2025.  President Nichole Williamson presided over the meeting.

2.	Roll Call:
Alpine County		Nicole Williamson  
Colusa County		Kaline Moore 
Del Norte County		Neal Lopez
Lassen County		Regina Schaap
Modoc County 		Chester Robertson
Mono County			Absent
Plumas County		Travis Goings
San Benito County		Henie Ring, Vice President
Sierra County			Judi Behlke
Sutter County			Jason Claunch
Tehama County		Coral Ferrin
Trinity County		Trent Tuthill
Others present:			
Alpine County		Klaus Leitenbauer
Colusa County		Ignacio Prado
PRISM			Gina Dean, Chief Executive Officer
Trindel			Rachael Hartman, Executive Director
				Michael Farrell, Director of Property & Liability 
Anita Cooper, Director of Workers Compensation
Jack Contos, Sr. Financial Analyst

3.	Public Comment:

No public comment.

4.	 Closed Session:

a. Conference with Labor Negotiators: Government Code Section 54957.6 
Negotiators Nichole Williamson and Charles McKee. Position: Executive Director.

b. Conference with Legal Counsel: Liability, Government Code Section 
54956.95(a)
Swain v. Trinity County
Ortiz v. Trinity County
Hunt v. Sutter County
Comer v. Sutter County
Taylor v. Sutter County
Chittim v. Tehama County
Pochylski v. Modoc County

5.	Report out of Closed Session: 11.17am

a.	Approval of Executive Director Contract

Motion by Kaline Moore, Colusa County to approve Executive Director Rachael Hartman’s contract with the following changes: Section 7a.iii change 90 days to 180 days Limitation without Cause. 
7a.iiii Stricken Return to Risk Control position.
Seconded by Travis Goings, Plumas County.

Motion carried with 11 Ayes, 0 Noes, 0 Abstain, 1 Absence.
AYES: Alpine, Colusa, Del Norte, Lassen, Plumas, San Benito, Sierra, Sutter, Tehama, and Trinity Counties.
NOES:  None
Abstain:  None
Absent:  Mono County.

b.	Conference with Legal Counsel: Liability, Government Code Section 54956.95(a)
Not a reportable item.

11.20am Skip Agenda Item #6

7.	Election of two Directors to serve on the Executive Committee, and Claims 
Review Committee for 2025-26 fiscal year:

Motion by Nichole Williamson, Alpine County to appoint Travis Goings, Plumas County, and Chester Robertson, Modoc County to serve on the Executive Committee, and Claims Review Committee for 2025-26 fiscal year. 
Seconded by Judi Behlke, Sierra County.

Motion carried with 11 Ayes, 0 Noes, 0 Abstain, 1 Absence.
AYES: Alpine, Colusa, Del Norte, Lassen, Plumas, San Benito, Sierra, Sutter, Tehama, and Trinity Counties.
NOES:  None
Abstain:  None
Absent:  Mono County.

8.	Authorize Executive Director as Treasurer for 2025-26: 

Motion by Jason Claunch, Sutter County to authorize Rachael Hartman, Executive Director to act as the Treasurer for 2025-26. 
Seconded by Travis Goings, Plumas County.

Motion carried with 11 Ayes, 0 Noes, 0 Abstain, 1 Absence.
AYES: Alpine, Colusa, Del Norte, Lassen, Plumas, San Benito, Sierra, Sutter, Tehama, and Trinity Counties.
NOES:  None
Abstain:  None
Absent:  Mono County.

9.	Consent Calendar: 

Approval of February 5th, 2025 Board of Directors Regular Meeting Minutes and April 3rd, 2025 Special Board Meeting Minutes:  

Motion by Jason Claunch, Sutter County to approve Board of Directors Regular Meeting Minutes February 5th, 2025 and Special Board Meeting Minutes April 3rd, 2025, with the following changes, Ignacio Prado attended February Meeting and Jason Claunch replaced Nathan Black at April 3rd meeting.
Seconded by Kaline Moore, Colusa County.

Motion carried with 11 Ayes, 0 Noes, 0 Abstain, 1 Absence.
AYES: Alpine, Colusa, Del Norte, Lassen, Plumas, San Benito, Sierra, Sutter, Tehama, and Trinity Counties.
NOES:  None
Abstain:  None
Absent:  Mono County.

Approval of Check Register & Invoices.

Motion by Jason Claunch, Sutter County to approve Check Register & Invoices from the third quarter of the fiscal year 2024-2025.
Seconded by Kaline Moore, Colusa County.

10.  Treasurer’s Report
Jack Contos reported on investment activities and holdings as of 03/31/2025.

11. Review of Financial Statements as of 03/31/2025 
Jack Contos presented a review of Budgets, Statement of Net Position, Statement of Revenues and Expenses and Changes in Net Position through third quarter of fiscal year 2024-2025. 

12. Review of Proposed Department Budgets for Fiscal Year 2025-2026
	Jack Contos presented the proposed department budgets for Fiscal Year 2025-2026.
Motion by Chester Robertson, Modoc County to approve the proposed department budgets, as presented for fiscal year 2025-2026. 
Seconded by Trent Tuthill, Trinity County.

Motion carried with 11 Ayes, 0 Noes, 0 Abstain, 1 Absence.
AYES: Alpine, Colusa, Del Norte, Lassen, Plumas, San Benito, Sierra, Sutter, Tehama, and Trinity Counties.
NOES:  None
Abstain:  None
Absent:  Mono County.

13.	  Premiums for 2025-2026 Fiscal Year: 

Jack Contos presented the proposed premium calculations for Fiscal Year 
2025-2026. 
Motion by Kaline Moore, Colusa County to approve the proposed premium calculations as presented for Fiscal Year 2025-2026. 
Seconded by Neal Lopez, Del Norte County.

Motion carried with 11 Ayes, 0 Noes, 0 Abstain, 1 Absence.
AYES: Alpine, Colusa, Del Norte, Lassen, Plumas, San Benito, Sierra, Sutter, Tehama, and Trinity Counties.
NOES:  None
Abstain:  None
Absent:  Mono County.

14.	 	Workers’ Compensation Memorandum of Coverage (MOC) 2025-26: 

Rachael Hartman presented the Worker’s Compensation Memorandum of Coverage for 2025-26.
Motion by Jason Claunch, Sutter County to approve the Workers’ Compensation Memorandum of Coverage for 2025-2026 as presented.
Seconded by Trent Tuthill, Trinity County.

Motion carried with 11 Ayes, 0 Noes, 0 Abstain, 1 Absence.
AYES: Alpine, Colusa, Del Norte, Lassen, Plumas, San Benito, Sierra, Sutter, Tehama, and Trinity Counties.
NOES:  None
Abstain:  None
Absent:  Mono County.

15.	    General Liability Memorandum of Coverage (MOC) 2025-26: 

Rachael Hartman presented the General Liability Memorandum of Coverage for 2025-26. Rachael Hartman discussed the changes to the PRISM MOC, and the update suggested by Trindel MOC counsel Byrne Conley. Concerns were raised regarding the additional wording included in the PRISM update that adds potential increased financial exposure to Trindel members. 
Motion by Chester Robertson, Modoc County to approve the General Liability Memorandum of Coverage for 2025-2026 as presented, and directs Executive Director Rachael Hartman to seek additional clarification.
Seconded by Neal Lopez, Del Norte County.

Motion carried with 11 Ayes, 0 Noes, 0 Abstain, 1 Absence.
AYES: Alpine, Colusa, Del Norte, Lassen, Plumas, San Benito, Sierra, Sutter, Tehama, and Trinity Counties.
NOES:  None
Abstain:  None
Absent:  Mono County.

16.	   Property Memorandum of Coverage (MOC) 2025-26: 

Rachael Hartman presented the Property Memorandum of Coverage for 2025-26.
Motion by Travis Goings, Plumas County to approve the Property Memorandum of Coverage for 2025-2026 as presented.
Seconded by Jason Claunch, Sutter County.

Motion carried with 11 Ayes, 0 Noes, 0 Abstain, 1 Absence.
AYES: Alpine, Colusa, Del Norte, Lassen, Plumas, San Benito, Sierra, Sutter, Tehama, and Trinity Counties.
NOES:  None
Abstain:  None
Absent:  Mono County.

17.	    Approve Creation and Allocation of Director of Finance position: 
Rachael Hartman discussed the creation and allocation of a Director of Finance position.
Motion by Kaline Moore, Colusa County directing Rachael Hartman, Executive Director to work with the Ad Hoc Hiring Committee in regards to the creation of a new director position and approves an allocation for a Financial Analyst.
Seconded by Neal Lopez, Del Norte County.

Motion carried with 11 Ayes, 0 Noes, 0 Abstain, 1 Absence.
AYES: Alpine, Colusa, Del Norte, Lassen, Plumas, San Benito, Sierra, Sutter, Tehama, and Trinity Counties.
NOES:  None
Abstain:  None
Absent:  Mono County.

18.	    Approve Allocation of a Workers Compensation Technician:

Anita Cooper provided an overview of the current workload within the Workers’ Compensation department, addressing the increasing demands placed on the adjusters. To help support the adjusters, the department requested approval of an additional allocation of a Workers Compensation Technician.

Motion by Travis Goings, Plumas County to approve the allocation of an additional Workers Compensation Technician as presented.
Seconded by Coral Ferrin, Tehama County.
Motion carried with 11 Ayes, 0 Noes, 0 Abstain, 1 Absence.
AYES: Alpine, Colusa, Del Norte, Lassen, Plumas, San Benito, Sierra, Sutter, Tehama, and Trinity Counties.
NOES:  None
Abstain:  None
Absent:  Mono County.

19.	 Strategic Plan 
Rachael Hartman discussed the previous strategic plan and reported that all items outlined in the plan have been successfully achieved. She emphasized the need to begin development of a new strategic plan to guide future organizational priorities and direction. The board directed Rachael Hartman to plan for a Strategic Planning session to coincide with February 2026 Board Meeting, location to be determind.

20. Committee Reports.
The Claims Review Committee has not meet since the February board meeting. Nichole Williamson reported the Ad Hoc Committee have meet several times, and hired an Executive Director, Director of Workers Compensation, and Director of Property & Liability.

21. Department Reports.
Rachael Hartman, Anita Cooper, Michael Farrell, and Jack Contos gave department reports for Risk Control, Workers Compensation, Property & Liability and Administration. 

22. Alliant & PRISM Reports.
Gina Dean gave an update of current activities for PRISM and Alliant. PRISM revenue was discussed as was several large losses due to the Eton Fire and the potential impact on future premiums.

23. General Counsel Legal Services Agreement.
Rachael Hartman and Charles McKee discussed Amendment No. 1 to General Counsel Legal Services Agreement.  The current contract restricts the ability of General Counsel to add legal resources for Trindel if needed.  The purpose of the Amendment is to allow General Counsel to bring on an assistant/deputy general counsel through a direct contract with Trindel.  

Motion by Henie Ring, San Benito County to approve the amendment to the General Counsel Legal Services Agreement as presented.
Seconded by Coral Ferrin, Tehama County.
Motion carried with 11 Ayes, 0 Noes, 0 Abstain, 1 Absence.
AYES: Alpine, Colusa, Del Norte, Lassen, Plumas, San Benito, Sierra, Sutter, Tehama, and Trinity Counties.
NOES:  None
Abstain:  None
Absent:  Mono County.

23. County Reports.
No reports resented at this time.  

24. Future Meetings.
Rachael Hartman confirmed the October board meeting is set for October 1st, 2025 in San Diego, and presented several future dates and locations to the members for the winter meeting. 

Motion by Nichole Williamson, Alpine County to have the winter board meeting on February 20th, 2025 following the Strategic Planning Session on February 19th, 2025, in Winters, CA. Seconded by Henie Ring, San Benito County.

Motion carried with 8 Ayes, 0 Noes, 0 Abstain, 4 Absence.
AYES: Colusa, Del Norte, Mono, Plumas, San Benito, Sierra, Tehama, and Trinity Counties.
NOES:  None
Abstain:  None
Absent:  Alpine, Lassen, Modoc, and Sutter Counties. 

25. Adjournment
Meeting adjourned at 2.39pm.

Disability Access: The meeting room is wheelchair accessible and disabled parking is available at the meeting location. If you are a person with a disability and you need disability-related modification or accommodations to participate in this meeting, please contact the Executive Director at (phone) 530-623-2322, (fax) 530-623-5019 or (email) rhartman@trindel.org. Requests for such modifications or accommodations must be made at least two full business days before the start of the meeting.